Guide to business in Spain Guía de negocios en España

INVEST IN SPAIN

10. Practical aspects to be considered when setting up a company in Spain


10. PRACTICAL ASPECTS TO BE CONSIDERED WHEN SETTING UP A COMPANY IN SPAIN

In general, from a labor and social security standpoint, the following essential formalities must be performed in order to open a company or workplace in Spain.

Table 6

essential formalities

Formality

Basic aspects

Registration of the company with the Spanish social security authorities (obtainment of a social security contribution account code)

Any company (whether incorporated in Spain or not, and including branches of foreign entities) that intends to hire employees in Spain, shall register within the Spanish Social Security before its employees render their services. In general, companies register with the Social Security General Treasury by submitting the relevant official form and documentation identifying the company (deed of formation, document issued by the Ministry of Finance and Public Administration assigning the tax identification number and stating the economic activity of the company, powers of legal representation of the company, document of affiliation to the collaborator mutual insurance company, among others).

Notification of hiring of employees

The hiring of employees must be notified for social security purposes once the company has been registered with the social security authorities and before the workers start work.

Notifications are generally made electronically, using the RED electronic document submission system.

Legalization of labor inspection visits book

Employers must have a visits book for each workplace and make it available to the labor and social security inspectors for the recording of any inspections carried out and it must be legalized at the Provincial Labor Inspectorate corresponding to the workplace in question. In the wake of Law 14/2013, of September 27, 2013, to support entrepreneurs and their internationalization, the Electronic Visits Book has been set in place.

Notification of opening of workplace

The commencement of activities at the workplace must be notified to the labor authorities within 30 days of its opening using the official form provided for such purpose in each Autonomous Community. An occupational risk prevention plan must usually also be attached.

Guide to business in Spain

Labor and Social Security regulations

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ICEX - Gobierno de España - Ministerio de Economía y competitividad
Elaborado por Garrigues - Abogados y Asesores Tributarios
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